UPDATE MAY 27, 2022
Buffalo State College continues to monitor the evolving situation related to the 2019 novel coronavirus (COVID-19) and is taking multiple steps and precautions in response. As the situation continues to unfold, we will keep you updated with the latest information.
Buffalo State procedures for spending controls related to COVID-19 have been updated, and continue to be in effect for all purchases.
With the full return to in-person operations, the Procedures have been updated in consideration of conserving employee time and effort while ensuring continued compliance with existing regulations.
The Spending Constraints Attestation Form (SCAF) has been updated to reflect a new higher threshold. Previously required for all purchases, the updated SCAF must accompany purchase requests at or above $30,000. In turn, the threshold for proposed purchases to be reviewed by the Spending Constraints Oversight Committee for recommendation to the Budget Committee will also be $30,000. Starting May 27, 2022*, requests for purchases below this threshold can be sent to Procurement Services in keeping with the general purchasing process.
Rather than repeatedly completing SCAFs for proposed purchases between $1 and $30,000, staff are instead required to agree to follow all applicable regulations. These regulations have been compiled into one document, the Acknowledgement of Financial Resource Stewardship, which must be completed annually and on file according to Division requirements. The process for filing the completed Acknowledgement may be updated to enhance efficiency; any such updates will be shared in the Daily Bulletin and noted on this Web page. *Once an employee has signed the Acknowledgement, they may proceed with requesting purchases in keeping with the general guidelines.
To ensure continued compliance with existing regulations, randomized post-audits will be conducted quarterly, where requestors will be accountable for justification and reasonableness of expenditure.
Questions may be submitted via e-mail.
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